ORS Contracts & Grants Certification Program
The ORS Contracts and Grants Certification Program is a continuing education program created to assist the University of Hawaiʻi (UH) research community to better understand the extramural proposal and award process at UH. The program was formerly a hybrid of in-person classes and online courses, but as a result of the COVID-19 pandemic, has now been converted to be fully accessible online. To access the course, go to Laulima (laulima.hawaii.edu), then “Membership”, and look for “ORS Certification”. If you do not see it in your Laulima profile, please submit an ORS ticket at http://go.hawaii.edu/eVP, and select the “Certification Program — Request Access” ticket type.
The following are the topics covered in the program:
- Certification Program and Research Administration Overview
- Contracts and Grants
- Extramural Project Accounting
- Financial & Administrative Compliance and Subawards
- Research Corporation of the University of Hawaiʻi (RCUH) Finance
- RCUH Human Resources Process for UH Project Accounts
- Research Compliance and Risk Management
The program is best understood when modules are taken in order, but any module may be accessed for refresher purposes at any time.
Modules 2 through 7 are broken into sections, and each section has its own assessment. A certificate of completion can be issued upon request if you complete and pass all assessments with a score of 80% or higher. Assessment scores are good for one (1) year.
To request a certificate of completion, please submit an ORS ticket at http://go.hawaii.edu/eVP, and select the “Certification Program — Issue Certificate” ticket type.
If you run into any problems with the online program, please submit an ORS ticket at http://go.hawaii.edu/eVP, and use the “Other Issue” ticket type to report the issue.
UH Responsible Conduct of Research (RCR Plan)
Responsible Conduct of Research (RCR) training is required by certain federal sponsors, including the National Science Foundation (NSF), USDA National Institute for Food and Agriculture (NIFA), and the National Institutes of Health (NIH).
Refer to the UH Institutional Plan for RCR Training for details on which types of federal awards require RCR training and who must complete the training.
In order to meet the RCR training requirement, UH utilizes the online Collaborative Institutional Training Initiative (CITI) Program. RCR training through CITI must be completed at least once and should be done within 30 days of hire or project involvement. After completing the online CITI RCR course, the participant will be issued a completion report from CITI. Please maintain records of your RCR course completion.
How to access the CITI Program for UH
- Go the CITI Program website, and log in through the UH single-sign-on dialog. If you already have a CITI account, you will be taken to your member Welcome page. If you don’t already have a CITI account, continue to step 2.
- Scroll through the list of organizations, find and select University of Hawai‘i.
- IMPORTANT: Be sure to register through the University of Hawai‘i affiliation to avoid registration fees.
- Follow the prompts to create your account.
The CITI RCR course may take 4 or more hours to complete. CITI keeps track of your progress allowing you to complete the course over several sessions. It is strongly recommended that you utilize all the tools available, such as the video clips, case studies and elective modules. These tools provide a great deal of information regarding research integrity and research best practices.
For questions regarding RCR, email firstname.lastname@example.org.
For training requests, please submit an ORS ticket at http://go.hawaii.edu/eVP.
Extramural Disclosure Training (EDT)
Starting February 2023, the Office of the Vice President for Research and Innovation (OVPRI) will be implementing mandatory training for University of Hawaii (UH) principal investigators, co-investigators and key personnel working on extramural projects at UH. The impetus for this training is the recent U.S. government concerns related to inappropriate foreign interference in federally funded research. The training is intended to highlight what faculty and key personnel involved in extramural projects need to know to protect UH’s research and intellectual property.
Deadline for completion – July 1, 2023
To give users time to comply with this requirement, the check for training completion will begin on July 1, 2023. ORS will verify completion of training in all proposals submitted on or after July 1 for all investigators and key personnel listed in the myGRANT proposal. For award acceptance, all investigators and key personnel listed on the award record will need to have a completion of the training.
Instructions for completing the training
The Extramural Disclosure Training (EDT) training is accessed online in Laulima at the following link.
To complete the quiz, click on Tests & Quizzes and select Extramural Disclosure Training (EDT) Quiz. Click on Continue Assessment to start the quiz. Once done with the quiz be sure to click on the both SUBMIT FOR GRADING buttons. The quiz is five questions and can be passed with 1 wrong answer.
If you need access to the training site, please submit a ticket to the ORS Helpline at http://go.hawaii.edu/eVP.
Extramural Disclosure Training
All principal investigators, co-investigators, and key personnel listed in myGRANT proposals and associated awards must complete the required training and pass the required exam. The key personnel listed in the myGRANT proposal must match the key personnel listed in the sponsor application.
How do I verify in myGRANT that all investigators and key personnel have completed their training?
In the myGRANT proposal under the Key Personnel tab, click on the subtab called Required Training. There are 3 possible completion statuses: Compliant, Non-Compliant, and Expired. All listed personnel must have a status of Compliant at the time of proposal submission and award acceptance beginning July 1, 2023.
You are able to stop the training presentation partway and return to it at any point. You can also download the PowerPoint training slides and review it offline. The completion of the 5-question quiz though must be done in one session.
Extramural Disclosure Training must be completed every two (2) years.
If you have questions about the content of the training (for example, understanding the disclosure requirements), please send an email to email@example.com.
For technical questions about completing the training in Laulima or verification of training in myGRANT please submit a ticket to the ORS Helpline.