In February 2023, the Office of the Vice President for Research and Innovation (OVPRI) announced mandatory Extramural Disclosure Training (EDT) for University of Hawai‘i (UH) principal investigators (PIs), co-investigators (Co-Is) and key personnel working on extramural projects at UH. The impetus for this training is the recent U.S. government concerns related to inappropriate foreign interference in federally funded research. The training is intended to highlight what faculty and key personnel involved in extramural projects need to know to protect UH’s research and intellectual property.
For extramural proposal submissions, all investigators and key personnel listed in the myGRANT routing document must have a Conflict of Interest (COI) disclosure form submitted in the rCOI electronic system in the past 12 months.
Effective October 1, 2023 in order to submit a COI disclosure form in the rCOI system, EDT training must be completed.
Upon proposal routing through myGRANT, ORS will verify that investigators and key personnel have a current COI disclosure submitted in the past 12 months. Similarly, for award acceptance, ORS will continue to confirm that all investigators and key personnel listed on the award record have a current COI disclosure.
Instructions for completing the training
The Extramural Disclosure Training (EDT) is accessed online in Laulima at the following link. If you do not see the EDT in Laulima, please submit a ticket to the ORS Helpline at http://go.hawaii.edu/eVP.
To complete the quiz, click on Tests & Quizzes and select Extramural Disclosure Training (EDT) Quiz. Click on Continue Assessment to start the quiz. Once done with the quiz be sure to click on the SUBMIT FOR GRADING button. The quiz is five questions and can be passed with 1 wrong answer.
Extramural Disclosure Training
All principal investigators, co-investigators, and key personnel listed in myGRANT proposals and associated awards must complete the required training and pass the required exam. The key personnel listed in the myGRANT proposal must match the key personnel listed in the sponsor application.
How do I verify in a myGRANT proposal development document that all investigators and key personnel have completed their training?
To verify in a myGRANT proposal that the training has been completed, navigate to the “Key Personnel” then “Personnel” tab.
1. To check on the EDT status for all key personnel, click the rCOI Disclosure Status “Details” tab. A pop-up window will show the EDT Status for each key personnel listed in the “Personnel” tab.
2. To check on the EDT status for an individual, click on the “Required Training” subtab for the individual.
There are three (3) possible completion statuses: Compliant, Non-Compliant, and Expired.
You are able to stop partway and return without losing your place. However, your EDT will not register as complete unless all lessons are completed within a 60-day window. That means you must complete the training in its entirety within 60 days or you will need to retake any lessons beyond that timeframe.
Extramural Disclosure Training must be completed every two (2) years.
If you have questions about the content of the training (for example, understanding the disclosure requirements), please send an email to email@example.com.
For technical questions about completing the training in Laulima or verification of training in myGRANT, click here.
The ORS Contracts and Grants Certification Program is a continuing education program created to assist the University of Hawaiʻi (UH) research community to better understand the extramural proposal and award process at UH. The program was formerly a hybrid of in-person classes and online courses, but as a result of the COVID-19 pandemic, has now been converted to be fully accessible online. To access the course, go to Laulima (laulima.hawaii.edu), then “Membership”, and look for “ORS Certification”. If you do not see it in your Laulima profile, please submit an ORS ticket at http://go.hawaii.edu/eVP, and select the “Certification Program — Request Access” ticket type.
The following are the topics covered in the program:
- Certification Program and Research Administration Overview
- Contracts and Grants
- Extramural Project Accounting
- Financial & Administrative Compliance and Subawards
- Research Corporation of the University of Hawaiʻi (RCUH) Finance
- RCUH Human Resources Process for UH Project Accounts
- Research Compliance and Risk Management
The program is best understood when modules are taken in order, but any module may be accessed for refresher purposes at any time.
Modules 2 through 7 are broken into sections, and each section has its own assessment. A certificate of completion can be issued upon request if you complete and pass all assessments with a score of 80% or higher. Assessment scores are good for one (1) year.
To request a certificate of completion, please submit an ORS ticket at http://go.hawaii.edu/eVP, and select the “Certification Program — Issue Certificate” ticket type.
If you run into any problems with the online program, please submit an ORS ticket at http://go.hawaii.edu/eVP, and use the “Other Issue” ticket type to report the issue.
Responsible Conduct of Research (RCR) training is required by certain federal sponsors, including the National Science Foundation (NSF), USDA National Institute for Food and Agriculture (NIFA), and the National Institutes of Health (NIH).
Refer to the UH Institutional Plan for RCR Training for details on which types of federal awards require RCR training and who must complete the training.
In order to meet the RCR training requirement, UH utilizes the online Collaborative Institutional Training Initiative (CITI) Program. RCR training through CITI must be completed at least once and should be done within 30 days of hire or project involvement. After completing the online CITI RCR course, the participant will be issued a completion report from CITI. Please maintain records of your RCR course completion.
How to access the CITI Program for UH
- Go the CITI Program website, and log in through the UH single-sign-on dialog. If you already have a CITI account, you will be taken to your member Welcome page. If you don’t already have a CITI account, continue to step 2.
- Scroll through the list of organizations, find and select University of Hawai‘i.
- IMPORTANT: Be sure to register through the University of Hawai‘i affiliation to avoid registration fees.
- Follow the prompts to create your account.
The CITI RCR course may take 4 or more hours to complete. CITI keeps track of your progress allowing you to complete the course over several sessions. It is strongly recommended that you utilize all the tools available, such as the video clips, case studies and elective modules. These tools provide a great deal of information regarding research integrity and research best practices.
For questions regarding RCR, email firstname.lastname@example.org.
For training requests, please submit an ORS ticket at http://go.hawaii.edu/eVP.