Rates, Supply Orders and Special Services
Animal and Veterinary Service (AVS) charges researchers a Per Diem rate for housing animals at one of the Biomedical vivaria. The Per Diem rate is a charge per animal cage per day, and covers basic husbandry and care. Services beyond basic husbandry are charged at an hourly Technician rate or Veterinary Rate based on the nature of the services. An Animal/Supply Ordering charge is assessed for animal or veterinary supply orders through AVS.
Researchers using funds administered through the university are assessed the UH Affiliated rates that take into account institutional indirect costs. Researchers using funds not administered through the university are assessed the Non UH Affiliated rates.
Complete AVS rate schedules can be found through the following links:
Please order all general supplies through your Fiscal Office.
For supplies that must be ordered through AVS, and cannot be obtained directly from a vendor, please complete and fax the AVS Supply Order Form to the AVS office at Fax# 692-1960.
AVS will email the requestor with the approximate cost for the item(s). Non-UH affiliated Principal Investigators are required to prepay this amount before the order will be placed. UH-affiliated Principal Investigators are not required to submit an encumbering document, however, they must ensure sufficient funds are set aside to cover the expense.
An administrative charge will be added to all orders placed through AVS. Please refer to the AVS rates below or contact AVS for current supply order pricing.
Fees and Services
Animal and Veterinary Service charges researchers a Per Diem rate for housing animals at one of the Biomedical facilities. The Per Diem rate is a charge per animal cage per day, and covers basic husbandry and care. Services beyond basic husbandry are charged at an hourly Technician rate or Veterinary Rate based on the nature of the services. The Animal/Supply Ordering charge is assessed for animal or veterinary supplies orders through our department.
The complete rate schedules can be found at the following links. Researchers using funds administered through the university are assessed the UH Affiliated rates that take into account institutional subsidy. Researchers using funds non administered through the university are assessed the Non UH Affiliated rates.
Requests for Special Services Involving Husbandry and Health Care
UH Affiliated Research, Training, and Other Activities
AVS will provide up to two hours per month per UH Department to provide assistance with husbandry, health care, and welfare of animals used for research and training for UH-affiliated Principal Investigators involved in the System-wide Animal Care and Use Program. Assistance will be provided on an as needed basis and based on availability of AVS personnel.
Assistance with research activities above and beyond normal husbandry and health will be provided on an as needed basis and based on the availability of the AVS personnel, and will be charged back to the Investigator based on our current rates.
Please see the Memorandum to UH-Affiliated Principal Investigators Using Vertebrate Animals
Non-UH Affiliated Research, Training, and Other Activities
Please contact AVS to establish a Memorandum of Agreement (MOA) prior to initiation of services. For fees mentioned in this section, refer to Per Diem Rates and Service Fees.
Non-UH affiliated research, training, and other activities using the services of the UH IACUC will be assessed a revised service fee for the review of vertebrate animal care and use protocols effective February 15, 2007. The service fee will cover all new and full-renewal protocol reviews, which will include all subsequent annual follow-ups and revisions associated with the protocol.
Services provided by the UH Veterinarian Office above and beyond tasks covered by the AVS Per Diem will be assessed a special fee. There will be an additional charge for supplies and diagnostic services provided.
Facilities/sites which house or use animal involved in non-UH affiliated vertebrate animal activities, and which fall under the jurisdiction of the UH IACUC will be assessed a fee to cover all personnel expenses associated with the semi-annual inspections and program review, and will include travel time. On Oʻahu a ground transportation fee will also be assessed. Off island location, such as those on the outer islands will be assessed airfare, ground transportation and Per Diem/meals and incidental expenses, in addition to the personnel fee.
- UH-Affiliated Researchers are charged via Service Billing (SB)
- Non-UH Affiliated Researchers see original Service Fees Memo
Order or Transfer Animals
All animals for use in Biomedical Facilities from approved US commercial vendors must be ordered through AVS.
Animals may only be ordered through AVS under an approved IACUC Protocol.
The deadline for placing orders with the AVS Fiscal office is Monday, two weeks prior to the expected delivery date. We will try to accommodate orders placed after this deadline if time permits, but due to vendor set deadlines and availability, desired delivery date may not be possible for late orders. Orders totaling more than $2500 may require longer processing time due to the new requirements for use of Super Quotes and/or Sole Source Justifications so please plan accordingly. Please also view our (replace with memo on Blackout days).
Please fill out the Online AVS Animal Order Request Form completely, and click submit. The form will be sent to AVS, and a copy of the email will be sent to the PI and animal order contact for confirmation. Please be as thorough as possible when filling out the form, and when appropriate, please include the vendor stock numbers for the strains you are requesting. Incomplete forms will delay order.
An administrative charge will be added to all orders placed through AVS. Please refer to the AVS fees and services below for current animal order fee.
For UH affiliated Principal Investigators, once submitted the animal order will be processed within 1 business day. Once the order is completed an order confirmation will be sent to the PI. Please email firstname.lastname@example.org within 24 hours after submission If there are any concerns.
For Non-UH affiliated Principal Investigators, AVS will email the order contact person with the best estimate of the total animal order cost after conferring with the designated vendor. Prepayment of the amount is required before the order is placed. Once the order is completed an order confirmation will be sent to the PI. Please email email@example.com within 24 hours after submission If there are any concerns
For Animal imports/exports within the State of Hawai‘i or with institutions out of the State, please fill out the Animal Transfer T-1 Form completely, and fax to (808) 692-1960 or email to firstname.lastname@example.org.
Transfers Between UH Protocols
Transferring animals between UH protocols requires that both principal investigators have an active approved animal IACUC protocol appropriate for the animal transfer. Please visit the IACUC website to view the IACUC protocol requirements.
The AVS Temporary Cage Card must be filled out to complete a transfer of animals between protocols. Both the “From” and “To” protocols must be listed. This will replace the “Internal Animal Transfer Between Protocols” form effective 10-3-08. The “To” protocol must have enough animals allowed on their balance to accept the transfer. Both carbon copies of the Temporary Cage Card are left on the animal cage for AVS to retrieve and replace with a permanent Granite card reflecting the new protocol. Animals may not be used under the receiving protocol until the card has been collected, the transfer is approved and the new card is restored.
Transfers Within the State of Hawai‘i
Transferring animals Within the State of Hawai‘i requires principal investigators have an active approved animal IACUC protocol appropriate for the animal transfer. Please visit the IACUC website to view the IACUC protocol requirements.
Complete an Animal Transfer Form T-1. Fax the completed Animal Transfer form to (808) 692-1960 or email email@example.com. Forms missing critical information will be returned to the PI without processing.
At least annually, update signatures with the Biosafety Officer, in “For Official Use Only” for similar shipments of in state transfers.
Please allow at least two business days to schedule a transfer.
Animal and Veterinary Services personnel will contact you regarding the details of the transfer.
Transfers Between Institutions Out of State
(This does not apply to animals received from approved US commercial vendors. Please see the section on Ordering Animals).
- PIs transferring animals between institutions out of state must have an active approved IACUC animal protocol appropriate for the animal transfer. To obtain IACUC protocol information visit the IACUC website.
- Contact the Office of Innovation and Commercialization via email at firstname.lastname@example.org, to determine if a Material Transfer Agreement (MTA) is needed.
- Complete an Animal Transfer Form T-1. Fax the completed AVS Animal Transfer Form to (808) 692-1960 or email to email@example.com, It will be forwarded on to the Regulatory Compliance Offices for their review. Forms missing critical information will be returned to the PI without processing.
- Pending UH Veterinarian’s approval, AVS will schedule any movement of animals. Animals shipped before receiving approval may be refused by the receiving institution.
Rodents from other institutions will be quarantined a minimum of 3 weeks after arrival to determine their health status before entry into the AVS colony. Quarantine fees will be charged back to the Principal Investigator (PI).
Adoptions are an acceptable method of final disposition of animals if approved by the UH IACUC through the protocol review process.
See UH IACUC policy 2.0 on Animal Adoptions.
Individuals interested in adopting animals that meet the preceding criteria may complete the Record of Animal Release Form, and Fax the completed form to (808) 956-8528.